PROCUREMENT
Document Collection and Validation
Agent PO automates the request, validation, and storage of documents, ensuring compliance and reducing manual effort by auto updating your ERP.
Key Benefits of Document Collection and Validation
Automated Document Collection
Automate requesting, validating, and updating documents in your ERP, freeing up time for procurement teams to focus on strategic work.
Improved Document Accuracy
Agent PO reduces risks of missing documents or incorrect information by validating it against set criteria and reducing risks of manual errors.
Seamless Integration to Systems
Automatically upload documents to repositories like SharePoint or ERP systems, eliminating manual uploads.
How Agent PO Collects and Validates Supplier Documentation
Agent PO takes the hassle out of managing supplier documents. It automatically follows up with suppliers, checks for errors or missing information, and flags anything that needs attention. When a document is received, it scans for missing fields, incorrect details, or formatting issues, and cross-checks against predefined criteria or PO details to ensure accuracy. If fixes are needed, it sends follow-ups and makes sure everything gets stored in the right place.
Manage Documents by Exception
Teams will receive notification of when there are missing or incorrect documents after the agent has already had multiple unsuccessful follow-ups with the supplier to collect the information. Procurement teams will be freed up to focus on strategic tasks as opposed to spending their time manually chasing these documents from suppliers.
Document Audit Readiness
Agent PO maintains a centralized and organized repository of documents, making audits a smoother process. It also ensures all required documents are accurate, complete, and stored properly, reducing compliance risks during audits.
Improved Cash Flow Cycles
Missing or delayed documents, like invoices, certificates, or shipping documents would lead to delayed payments, strained supplier relationships, and disruptions in cash flow. By automating document requests and validations, Agent PO prevents delays, enabling faster invoice approvals and smoother payment cycles.
More Procurement Use Cases.
Instant order visibility for internal stakeholders.
Automate, identify and raise alerts for PO revisions.
Automate document follow-up for material certificates.
More Use cases
