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Fostering Better Collaboration Between Production Planners and Procurement Teams with Agent PO
October 31, 2024
6 min read
Author:
Kevin Musprett
Head of Growth at Kavida.ai
Author:
Kevin Musprett
Head of Growth at Kavida.ai
The Ultimate Guide to Procuring Generative AI for Your Manufacturing Company
In manufacturing, seamless collaboration between production planners and procurement teams is essential to ensure smooth production schedules, reduce delays, and optimize resource use. Often, production planners rely heavily on procurement teams for key information about orders, suppliers, and shipments. This dependency can sometimes result in communication bottlenecks, slowing down operations and decision-making.
To address this challenge, Agent PO offers a range of automated workflow solutions and tools that foster better collaboration between production planners and procurement teams, giving production planners the autonomy to access key information without waiting for procurement updates. These automated workflows, alerts, and reports improve transparency, speed up decision-making, and reduce the reliance on back-and-forth communication between teams.
Dedicated Alerts And Reports For Production Planners Improving Collaboration
Alerts and Reports | Description |
Purchase Order Delay Alerts | Alerts production planners when purchase orders are delayed, allowing them to adjust production schedules proactively and reduce downtime. |
Stock Out Alerts | Notifies production planners immediately about inventory shortages, enabling them to adjust the production plan or expedite replenishment. |
New Order Placement Alerts | Provides real-time notifications when new orders are placed, allowing production planners to plan schedules effectively and align timelines with incoming materials. |
Daily Delivery Report | Offers visibility into expected material deliveries, helping production planners synchronize production schedules without relying on manual updates from procurement teams. |
Invoice-PO-GRN Matching | Automates the matching of invoices, purchase orders (PO), and goods received notes (GRN), allowing production planners to access real-time order status updates. |
Access to Order and Shipment Information
Order and Shipment Information | Description |
Order Confirmation | Notifies production planners when a supplier confirms an order, allowing them to adjust production activities based on confirmed quantities and delivery timelines. |
Shipment Tracking | Provides real-time shipment tracking, enabling production planners to monitor incoming materials and proactively manage production schedules. |
Shipping Documents | Gives direct access to shipping documents, providing greater visibility into incoming materials and helping coordinate production requirements effectively. |
Enhanced Visibility with Job Shop and Inbound Planning
Enhanced Visibility Tools | Description |
Job Shop Visibility | Provides automated updates on job shop status, giving production planners real-time insights into production stages and progress, minimizing delays and improving allocation. |
Inbound Planning | Sends automated alerts and reports on inbound supply, allowing production planners to adjust timelines and resource allocation, keeping production aligned with inventory. |
Production Planners Can By Pass Procurement For Faster, Smarter Decisions
Agent PO also supports production planners with decision intelligence by allowing them to ask questions directly related to procurement and production. Here are some example prompts:
Use Cases | Example Prompt |
Supplier Performance | “What is the on-time delivery rate of supplier X for the last six months?” |
Order Status | “What is the current status of purchase order #12345?” |
Inventory Levels | “What is the current stock level of material Y in the warehouse?” |
Shipment Tracking | “Where is the shipment for purchase order #67890, and when is it expected to arrive?” |
Production Schedule Impact | “How will the delay in shipment from supplier Z affect the production schedule for product A?” |
Inbound Planning Status | “What inbound shipments are expected this week, and how do they align with the production schedule?” |
Conclusion
By leveraging Agent PO’s automated workflows, alerts, and direct access to supplier and order information, production planners can collaborate more effectively with procurement teams, reducing communication bottlenecks and delays. These tools empower production planners to access key information independently, enabling them to make more agile decisions and optimize production schedules with minimal disruption.
Agent PO is transforming the way production planners and procurement teams collaborate, enhancing transparency, and helping manufacturers maintain a competitive edge by keeping operations streamlined and efficient.
The Ultimate Guide to Procuring Generative AI for Your Manufacturing Company
Author:
Kevin Musprett
Head of Growth at Kavida.ai
Kevin drives GTM at Kavida, an AI agent used by manufacturing purchasing teams so they never miss a critical order from suppliers. Kevin dedicates himself to building and scaling kavida.ai to become the PO management platform of choice for an addressable market of over 15 million users.
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